The booking process at the Bella Rose Arts Centre is fairly simple and can be boiled down into a few steps. For a visual representation of process click on the chart on the right.
Date Availability Inquiry
You first must inquire about the date you wish to have your event with us. Call or email us to confirm availability of the date you wish to hold your event. During this step we will be more than happy to answer any questions you may have. We can also provide you with a rough price estimate. We will tentatively add your event to our calendar and add your name, your organization's name, email address and phone number to the booking.
Booking Application Form
Once your event is tentatively booked with us you will receive an email asking you to fill out our online booking application form. While filling it out, it is important to include as much information as possible. If you don't know any exact details estimate them. Adjustments can be made up until 30 days before the event. Skipping any sections will result in our inability to process your application and create a venue usage agreement.
Review Venue Usage Agreement
Once the online booking application form has been filled out we will process it. It will usually take 2 to 5 business days for us to generate a venue usage agreement. Once complete we will send it to you via email. Read the entire document.
Satisfied with the Terms and Conditions?
If you are satisfied with the Terms Conditions outlined in the Venue Usage Agreement confirm your event by signing the agreement and submitting a deposit.
The Venue Usage Agreement has two pages that need to be signed. Sign both pages and send the entire document by either mail, email or fax.
Accompanying your signed Venue Usage Agreement should be the deposit for your event. The required deposit amount is outlined in the Venue Usage Agreement. You can send your deposit via mail with a cheque (made out to the Bella Rose Arts Centre Society) or electronically via fax with our Credit Card Payment Authorization Form or online at our Make a Payment for a Booking page.
You also must distribute copies of the Appendix B from Venue Usage Agreement to all individuals involved with the production of the event.
Not Satisfied with the Terms and Conditions?
If you are not satisfied with the Terms and Conditions outlined in the Venue Usage Agreement contact us and tell us about your reservations. We will do our best to accommodate you and draft a new Venue Usage Agreement and email it to you. Read the new updated document. If you have any further issues do not hesitate to contact us again. If we fail to meet your needs after several attempts please let us know of your intention to cancel your event.
Submit Marketing Information
Hold your Event
Hold your event on the date of your booking in accordance with the terms outlined in the Venue Usage Agreement.